Yorkshire Dales Festival T&C

Run For All Limited (Company No: 5701790)

 

  1. Definitions:

Event: a Walk or a Trail Run organised by the Organiser;

Walk; a, 5 mile, 16 mile, or 26 Mile Walk organised by the Organiser;

Trail Run; a 5 mile or 16 mile Trail Run organised by the Organiser;

Organiser:  Run For All Limited (Company No: 5701790)

Participant: the person competing in the Event and whose details were provided to the Organiser via the Website www.runforall.com

  1. Entry fees: 

The entry fee for an Event is as detailed on the online entry system on the Website and will be the fee applicable at the date of submission of the entry application. The entry fee is non-refundable except in accordance with these terms and conditions.

  1. Closing date:

The closing date for entries to an Event will be the earlier of:

(i) 5pm on the Thursday preceding the date of the Event or;

(ii) the date on which all places in the Event have been filled, such date shall be confirmed on the Website.

  1. Entry policy: 

The following minimum age restrictions apply as at the date of the Event:

  • 18 (eighteen) years of age in respect of the 26 mile Walk, 16 mile Trail Run
  • 15 (fifteen) years of age in respect of the 5 mile Trail Run event;
  • From Birth in respect of the 5 mile walk and 16 mile Walk event;
  • Participants under the age of 16 (sixteen) years of age must be accompanied by a parent/guardian in respect of the 5 mile Walk and 16 mile Walk

All Participants under the age of 18 (eighteen) years must obtain parental consent in order to register and participate in the Event. 

  1. Participants enter the Event entirely at their own risk: 

The Organiser shall not be liable for any injury or loss occurring as a result of participation in the Event (including, without limitation, any losses resulting from the Organiser’s negligence), provided that nothing in these terms and conditions shall exclude or limit the Organiser’s liability for death or personal injury resulting from the Organiser’s negligence or for any other type of liability that cannot be excluded or limited by law.

  1. Medical conditions: 

6.1 It is recommended that the Participant prepares and trains for the Event. The Participant is advised to consult with a medical professional prior to entering into the Event especially, if they have not exercised for some time.

6.2 The Participant agrees that, as far as they are aware, they are physically able to compete in the Event and, to the extent that it may be necessary they have sought and relied upon any medical advice before the date of the Event.  Should any medical or physical condition arise prior to the Event which is likely to affect their ability to compete in the Event, the Participant should withdraw from the Event.  The Participant consents to any medical treatment being administered during the Event by official medically-qualified personnel.

6.3 The Organiser may prevent the Participant from taking part in the Event (either at the start or during the Event) if the Organiser or any medical representative considers that the Participant should not participate in the Event for health and/or medical reasons. 

  1. Event Entries: 

7.1 Event entries are not interchangeable and entries cannot be assigned, transferred, sold or gifted to any third party.

7.2 Any assignment, transfer or sale of an event entry may result in delay and/or difficulty in the event of an emergency and any such transfer, assignment or sale may result in disqualification of the Participant from the Event and/or the Organisers filing a report to UK Athletics.

7.3 The Organiser accepts no responsibility for the non-delivery of items in the post.

  1. Transfer of entry:

8.1 Transfer of entry is only permitted to a different distance within the event. Participants entered into a Walk event are permitted to transfer entry to another walk distance; Participants entered into a Trail event are permitted to transfer entry to another trail distance.

8.2 If the Participant is unable to participate in the Event, he/she may transfer his/her entry to another distance within that event, provided the transfer request has been received 6 (six) weeks prior to the original Event taking place.

8.3 If the Participant wishes to transfer his/her entry in accordance with condition 9 the Participant must enter the new Event and pay the full entry fee. Following notification of the deferral request, the Organiser will then refund the original entry fee, less a £5 administration charge.

8.4 The Participant must notify the Organiser in writing by email via the online enquiry form on the Website or by post. The date of notification of withdrawal is the date of the email or two days from the date of posting. The Participant must state his/her full name, date of birth, name of event and registration ID in all correspondence.

8.5 If the Event the Participant wishes to transfer to is closed for entries his/her name will be added to a waiting list and in the instance that a place becomes available the Participant will be contacted by the Organiser.

  1. Deferral

Participants withdrawing from a Walk or Trail Run may reserve an entry in the same event for the following year. In order to reserve an entry, a request must be made to the Organiser via the online enquiry form on the Website. A PIN number to register for the event will be issued via email and must be used within the period set down within the email. The Entrant will need to pay the applicable entry fee of the event to which they wish to defer.

  1. Withdrawal from the Event: 

10.1 If the Participant is unable to take part in the Event and he/she does not wish to transfer to a different distance, the Organiser will issue a refund of a percentage of the entry fee determined in accordance with receipt of the Participant’s withdrawal notification:

10.1.1 in respect of any Event;

(i) notification received in excess of 8 (eight) weeks before the Event = credit for 50% (fifty per cent) of the entry fee;

(ii) notification received 6 (six) weeks to 8 (eight) weeks (inclusive) before the Event = credit for 20% (twenty per cent) of the entry fee; and

(iii) notification received less than 6 (six) weeks before the Event = no credit.

10.2 To receive any credit, the Participant must notify the Organiser in writing by email via the online enquiry form on the Website or by post. The date of notification of withdrawal is the date of the email or two days from the date of posting. The Participant must state his/her full name, date of birth, name of Event and registration ID in all correspondence.

10.3 If the Participant’s entry to the Event has been made through a charity, the Organiser has no responsibility to refund any sums paid by the Participant or issue any credit; any such refund should be sought from the relevant charity.

  1. Animals: 

Dogs are permitted at the events on the condition they are kept on a short lead at all times and the countryside code relating to dogs is observed. The wellbeing of the dog is the sole responsibility of the owner. The Organiser accepts no responsibility or liability whatsoever for the dog. Any injuries to other animals and/or participants or damage to property which have been inflicted by the participants dog will be the participants responsible along with any financial penalties.

  1. Aided participants:

For those participants who are aided around the course, either by being pushed or assisted, by a guide runner, the guide runner must also be a registered participant in the Event. The Participant requiring assistance must advise the Organiser that they require assistance upon entry of their application and a free entry place will be provided to the guide runner. A request should be submitted using the online enquiry form on the Website.

  1. Wheelchair / Pushchair entrants: 

The Events are not suitable for wheelchairs or pushchairs

  1. Health and safety: 

14.1 All safety briefing and notices provided to participants and spectators must be adhered to at all times. Participants must follow the guidance issued by the countryside code at all times. Bikes, scooters, roller skates, or any kind of mechanical aid are strictly prohibited from the Event course on the day of the Event.

14.2 The Participant must ensure that they have the mandatory equipment, footwear and clothing for the Event as stipulated in the equipment checklist, all Participants will be recommended further equipment, this will not be mandatory but advised. Participants should ensure that all equipment is suitable for the likely weather conditions and appropriate for the exposed outdoor walking and running on hills, moorland and dales. Please see www.runforall.com for information on mandatory and advisory equipment.

14.3 The organisers reserve the right to disqualify any competitors who, in their opinion, do not have all items of the mandatory kit. Random kit checks will be in place across the morning, prior to the start of the Events.

14.4 The Organiser may at any time during the Event or prior to the Event prevent the Participant from participating in the Event if it considers such action is necessary for the safety and/or proper enjoyment of the Event by the Participant and/or other participants and/or spectators.

14.5 All decisions and rulings by the Organiser shall be the final in respect of the safety, running and organisation of the Event, the rules of the Event and finish times and positions. The Participant accepts that circumstances concerning the Event may change from time to time for reasons beyond the reasonable control of the Organiser and these may lead to the cancellation or change of the Event, venue(s), route(s) or other such changes. The Participant agrees to abide by such change(s) and acknowledges that any decision is entirely at the absolute discretion of the Organiser.

14.6 If during the Event you are instructed to proceed to a safe haven or safe check point or to leave the Event for any reason including, but not limited to inclement weather, then the participant must do so as soon as possible and locate an Event official to provider their full name and Event number for record purposes.

14.7 If any food is provided by the Organiser or made available by Organiser in relation to any specific Event then the participant should ensure that there are no medical grounds or other reasons that the participant is aware of that exist that may cause any allergy or other medical problem in relation to the particular food that is either provided or made available.  If the participant has any specific dietary requirements the participant should bring these to the Organisers attention in writing at least 14 days before the date of the Event and the Organiser will take reasonable effort to accommodate the request. The Organiser cannot guarantee due to the nature of the Event that the Organiser will be able to meet any specific dietary requirement and it is the responsibly of the Participant to ensure that any food or drink provided will not cause the participant any harm.

  1. General Data Protection Regulation: 

15.1 By agreeing to our Terms and Conditions, the Participant agrees to the Organiser storing his/her personal data including name, address, and email address, date of birth, telephone numbers, and emergency contacts. Includes participants and volunteers and using this information for the purpose of organising the Event in order to send out vital event information.  Personal data will not be used for marketing purposes unless marketing consent received.

15.2 In compliance with the General Data Protection Regulation (GDPR) the Participant has the right of access to his/her personal records held on the Organiser’s computer. By agreeing to our Terms and Conditions, in order to send the Participant a race pack and fundraising pack (if requested), and produce his/her race results, the Participant authorises the Organiser to release personal details (including his/her full name, address & e-mail address) to the pack provider, charity (if applicable), any official photograph company and timing results company. The Participant also authorises the Organiser to disclose his/her information for medical purposes on the day of the Event. All Walk For All third party providers adhere to GDPR and will not use third party data for marketing purposes unless consent has been received.

  1. Event packs:

16.1 Subject to condition 16.2, a event pack will need to be collected by the Participant.

16.2 The Participant should allow appropriate time to do so prior to the start of the event.

  1. Use of image: 

By agreeing to our Terms and Conditions, the Participant consents to the Event being filmed, recorded or exploited by means of television, film, video or some other broadcast or media format and agrees to the use and reproduction of his/her name, likeness, appearance and photograph. All such commercial rights in relation to the same belong entirely to the Organiser and the Participant has no proprietary rights in relation to any film, photograph or other such recorded media. If the Participant does not wish for their image be used in this manner, they should contact the Organiser via the online enquiry form on the Website.

  1. Baggage storage:

All personal items and items of clothing may be deposited prior to the event in the designated areas. However, the Organiser and officials do not accept any responsibility or liability whatsoever for the safe keeping or the storage of those items which are stored and deposited entirely at the risk of the Participant. 

  1. First aid: 

The Organiser shall use its reasonable endeavours to ensure that appropriate First Aid assistance will be available for the duration of the Event. Volunteers and marshals in attendance at the event are not medically trained and will not give medical assistance other than requesting for further professional medical support in the instance that medical assistance is required. The Participant authorises the Organiser to pass on any and/or all information that he/she has provided to the medical teams operating on the day of the Event if required for medical reasons.

  1. Collections: 

Those wishing to make a charity collection on the day of the Event must obtain prior written authorisation from the Organiser which the Organiser may withhold in its absolute discretion. Please note, the Organiser may not be able to grant authorisation for every request. Requests can be submitted via the online enquiry form on the Website. Any person found collecting on Event day without the correct authorisation will be removed from the course.

  1. Event cancellation – Organiser’s discretion: 

21.1 The Organiser reserves the right to cancel the Event up to 1 (one) month before the Event if insufficient applications are received, or if the Event is no longer economically viable.

21.2 If the Event is cancelled in accordance with condition 21.1, the Organiser shall not be liable for any losses incurred by a Participant as a result of cancellation of the Event, except that the Participant may request a refund of the entry fee within 30 (thirty) days from receipt of notification by email to the Participants. Any entry fee paid and not requested as a refund within this period will be donated to a local charity. ‘Gift Aid’ will be claimed in respect of any donations to the charity where appropriate.

  1. Event cancellation – Force Majeure:

22.1 For the purposes of these terms and conditions, a “Force Majeure Event” means an event beyond the reasonable control of the Organiser, including but not limited to: strikes, lock-outs or other industrial disputes (whether involving the workforce of the Organiser or others), failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation, direction or action by a government or public authority, accident, breakdown of plant or machinery, fire, inclement weather, flood, storm, communicable disease, national mourning for over 65’s, nuclear risks and chemical and biological  weapons, act of terrorism, demonstration, march, request of an authoritative body such as the police or fire service, any order of repatriation, internment, imprisonment, deportation or the refusal of permit to enter any country where the event is to be held, seepage and/or pollution and/or contamination or default of the Organiser or subcontractors

22.2 If, as a result of a Force Majeure Event, the Organiser deems in its sole discretion that it is necessary to cancel, postpone or change the route and/or length of the Event, even during the period of the Event occurring, the Organiser shall be entitled to cancel, postpone or change the Event.

22.3 If the Event is cancelled or postponed in accordance with condition 22.2, the Organiser will make reasonable endeavours to rearrange the Event.

22.4 If the Event is cancelled, postponed or amended in accordance with condition 22.2 or if the Organiser breaches any of its obligations under these conditions as a result of a Force Majeure Event, the Organiser shall not be liable to Participants for any losses incurred as a result (including as a result of its negligence) except in respect of losses that cannot be excluded by law.

22.5 If for any reason beyond the reasonable control of the Organiser, the Organiser is unable to comply with any of its obligations under the conditions including organising the Event, the Organiser shall not be liable to the Participant for any loss, damages or expenses incurred by the Participant.

  1. Event date and time: 

23.1 The Organiser reserves the right to alter the start time and/or date of the Event.

23.2 Should a change of date be made and the Participant is unable to attend on the revised date, he/she may receive a refund of their entry fee providing that they notify the Organiser in writing within 14 (fourteen) days from the date that the change in date is notified to the Participant.

23.3 Should a change in the start time be made Participants will be notified of the revised start time with as much notice as reasonably practicable. No refund in full or in part shall be made following a change in start time provided that the date of the Event does not change.

23.4 The Participant is responsible for ensuring they arrive in plenty of time ahead of the Event start time. The Organiser is not liable for participants arriving late for the Event start time. At the Event where the Organsier provides bus transportation, it is the responsibility of the Participant to arrive in time to utilise this service. The Organsier will not provide refunds to Participants who arrive late for the Event start time or bus collection times.

  1. Change of Details: 

24.1 The Participant should notify the Organiser of any change of address or contact details. If the Participant has applied online, he/she will have an allocated username and password which will allow the Participant to make this change online. Alternatively the Participant can contact the Organiser by email via the online enquiry form on the Website or post.

  1. Race time (Trail only):

The Organiser will use its reasonable endeavours to provide the Participant entered in a Trail Run with a finish time save that the Organiser shall not be responsible for any anomaly or technical malfunction in relation to the same.

  1. Event photograph:

The Organiser may, acting in its sole discretion, procure the use of official event photographers to capture a photograph of every Participant, however, the Organiser is unable to offer any guarantee in this regard.  Any photographs may be purchased online following the Event. 

  1. Mailing lists: 

The Participant’s name will only be added to the Organiser’s mailing list if they agree consent by opting in to receiving marketing. If consent is received information will be sent so that the Organiser can keep the Participant informed about other events of the Organiser. By agreeing consent the Participant agrees that such information may also be given to other carefully screened organisations working with the Organiser to deliver the Event. If the Participant does not wish to receive any marketing information he/she can indicate this on the entry form by not selecting the opt in option. The Participant is able to unsubscribe to these communications at any time.

  1. Rules:

The Participant agrees to abide by all applicable rules and regulations imposed by the Organiser or any relevant sporting governing body that oversees the running of this Event and the Participant will not be entitled to a refund of any entry fee if he/she is disqualified from the Event as a result of any infringement of these conditions or any such rules or regulations. The Participant accepts that the Organiser may introduce cut off times as they think fit to limit time taken to complete the Event or any section of the Event to ensure the safe and proper running of the Event and he/she may be instructed to withdraw from the event in accordance with those cut off times.

  1. Limitation of liability:

29.1 Subject to condition 29.2, the Organiser’s total liability, whether in contract, tort (including negligence), breach of statutory duty or otherwise in respect of any losses arising out of or in connection with the Event shall be limited to a sum equal to the total entry fee paid by the Participant to the Organiser.

29.2 Nothing in these terms shall limit or exclude the Organiser’s liability in respect of death or personal injury resulting from its negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by law.

29.3 The Participant agrees to indemnify the Organiser in relation to any claims, action, liabilities or losses resulting from any breach of these conditions by the Participant.

29.4 The Organiser will not be liable for any pledges made by the Participant or on his or her behalf to any charity.

29.5 Except in respect of losses relating to death or personal injury resulting from the Organiser’s negligence, obtaining insurance for personal accident and loss as a result of the Event is the sole responsibility of the Participant.

  1. General:

30.1. The Organiser may vary these terms and conditions from time to time and the up to date terms shall be available on the Website.

30.2 Nothing in these terms and conditions shall constitute any partnership between the Organiser or any third party nor will any third party have the right or authority to bind the Organiser.

30.3 No waiver by either party of a breach or default or any amendment to these terms and conditions shall be affective unless in writing and signed by all parties.

30.4 These conditions shall be governed and construed in accordance with the Laws of England and Wales and any dispute arising shall be subject to the exclusive jurisdiction of the English Courts.

  1. Disclaimer: 

31.1 The Participant accepts all conditions of entry set out herein or notified to him/her prior to the event or displayed at the event or any instruction given to him/her by the Organisers or officials of the event and the Participant acknowledges that the Organisers and officials of the event shall (subject to condition 29 above) have no liability for any loss or damage he/she may suffer including consequential or indirect loss as a consequence of his/her participation in the Event (including but not limited to travelling to and from the Event and during the Event).

31.2 The Organiser accepts no liability for the state or condition of the surface upon which the Event is held, except as provided in condition 29.2, and the Participant should ensure that he/she is satisfied with the state and condition of the surface of the route before commencing the Event.

 

Last Update: 21/01/2020